a Workers Solidarity Movement policy statement

WSM Administration


The role and duties of the National Secretary

Constitutional definition of role:

(i) To be the first spokesperson for the organisation.

(ii) To keep a record of all national correspondence.

(iii) To produce the Internal Bulletin.

(iv) To place a report in each IB.

WSM Constitution section 10c

Spokesperson:
The National Secretary has responsibility, in the first instance unless another member has been delegated by the organisation, for issuing press statements and representing the WSM to the media.

Correspondence:
Copies of all correspondence sent and received must be retained on file in folders, one per year. Correspondence should be dealt with as soon as possible, and always within two weeks.

Contact with other Irish anarchist groups:
Contact will be maintained with other Irish anarchist groups, through meetings and correspondence.

IB report
Each IB must contain a report listing correspondence received and sent, coverage in the Irish media, relations with other organisations in Ireland. The National Secretary will also ensure that members active in particular areas (trade unions and campaigns) submit reports.

Report to conference
A report must be prepared and submitted to the pre-conference IB. This will include a section on action taken to implement decisions made at the preceding conference.

Conference report
Within one month of each conference a report containing a record of attendance, reports given to conference, copies of motions and documents passed, a list of people elected (or ratified) to the various posts, and details of votes shall be produced as a supplement to accompany the Internal Bulletin. This supplement shall also be available, upon request, to candidate members and others. The National Secretary shall be responsible for seeing this is done.

Following the National Conference, the National Secretary will ensure that a short news report on the Conference is produced which will be posted on our web page, on Anarkismo, and on any other relevant pages.

The role and duties of the International Secretary

Constitutional definition of role:

(i) To establish and maintain contact with similar organisations abroad, and to send them our publications and news of our activities.

(ii) To organise the translation of articles from foreign papers, and to be responsible for the writing of articles when requested by contacts abroad.

(iii) To place a report in each IB.

WSM Constitution section 10c

Making contacts:
The International Secretary will seek to establish contact with organisations which seem to be close to our position (e.g. FdCA in Italy), or containing tendencies which may be moving close to our position, or are important libertarian forces within their own countries (e.g. the CGT of Spain or the SAC of Sweden).

The purpose of this contact is to share news, inform them about our politics, learn of their positions & activities, and to work towards short term co-operation on specific issues and long term co-operation on the basis of political agreement.

Where an organisation comes to our notice which appears to meet one or more of the above criteria contact is generally established, in the first instance, by writing with a short explanation of our politics and activities. Copies of Workers Solidarity are also sent along with pamphlets (where it is felt worthwhile). A list of our 'position papers' is also included with an offer of copies of any or all of the documents they are interested in seeing. Rather than send our position papers on first contact it is better to wait for them to request a copy as this indicates some level of serious interest in our politics.

Correspondence:
Copies of all correspondence sent and received must be retained on file. Correspondence should be dealt with as soon as possible, and always within four weeks.

Retaining and developing existing contacts:
This is done through regular correspondence which seeks to find out more about their activities and policies on specific issues such as activity within the trade unions, attitude towards syndicalism, position on the role of revolutionary organisations, etc.

Exchange copies of WSM publications:
A list of organisations/papers with whom we have agreed to exchange publications will be maintained and updated as necessary by the International Secretary.

Anarchist archives:
In the case of pamphlets or books produced by the WSM it is the job of the International Secretary (not the Bookservice Organiser) to send copies to those anarchist archives we supply with our publications.

Files:
All correspondence (and replies) is kept on file in folders, one per year. At the end of each year correspondence with the different organisations is collected together in chronological order.

Also filed are publications of other organisations, information about them, and collections of addresses of anarchist organisations around the world. The latter can be used to request information about events in particular countries (e.g. when writing an article for Workers Solidarity).

Criteria for filing material:
We receive a large number of newspapers and journals, including some unsolicited rubbish. It would not be worthwhile or valuable to retain everything we receive. It would also entail renting a small warehouse!

Sorting the wheat from the chaff involves picking out

IB report:
Each IB must contain a report listing correspondence received and sent, conferences attended, publications received, brief news items about anarchists abroad.

Report to conference:
A report must be prepared and submitted to the pre-conference IB.

The role and duties of the National Treasurer

(i) To keep a record of all funds and financial transactions at national level.

(ii) To place in each IB a financial statement.

WSM Constitution section 10c

Bookkeeping:
The National Treasurer keeps a record of all income and expenditure (at a national level) in an account book. This will include members subscriptions, donations, spending on printing of Workers Solidarity, officers out-of-pocket expenses, etc.

Bank Account:
The National Treasurer will be one of the signatories for any and all WSM national bank accounts. All monies must be banked with two weeks of receiving same.

IB report:
Each IB must contain a summary of income and expenditure.

Report to conference:
A report must be prepared and submitted to the pre-conference IB.

The role and duties of the Bookservice Organiser

Stock:
To purchase books and pamphlets for the Bookservice. Consultation with other members is advised as to titles before stock is bought.

Sales:
To deal with all orders. To arrange bookstalls at meetings and events.

Advertising:
To place advertisements in suitable publications for both the Bookservice and for specific WSM publications, including Workers Solidarity.

Pamphlets:
A copy of all books and pamphlets published by the WSM shall be submitted to the National Library, the Trinity College Library and the Linenhall Library.

Bank Account:
The Bookservice Organiser will be one of the signatories for the Bookservice bank accounts.

Report to conference:
A report detailing sales, advertising undertaken, value of stock, and balance in bank account must be prepared and submitted to the pre-conference IB.

The role and duties of the Branch Secretary

Branch Meetings:
To minute proceedings, recording decisions taken and progress on implementing them. To present minutes to the following meeting. To prepare a draft agenda for meetings.

Contacts:
To maintain and develop contact, by letter and meetings, with people who show an interest in our politics.

Correspondence:
All correspondence relating to the branch should be dealt with as soon as possible, and always within two weeks.

IB report
Each IB must contain a report listing correspondence received and sent, decisions made and branch activity, coverage in the local media, relations with other organisations in the locality.

Education
The Branch secretaries should co-ordinate the implementation of our Education document

Report to conference
A report on the activity of the branch must be prepared and submitted to the pre-conference IB.

Address lists
That copies of all address lists (contacts, Workers Solidarity subscribers and stockists, international mailing list, bookservice customers) be made by the person responsible for each area and given to another officer. This will mean that in case of fire, flood or other disaster a copy will remain within the organisation. All lists and back-up copies should be updated prior to each conference.

Branch Treasurer

(i) To collect dues from branch members, and forward half of those dues to the National Treasurer

(ii) To keep a record of all funds and financial transactions at branch level

Bookkeeping
The Branch Treasurer keeps a record of all income and expenditure (at branch level) in an account book. This includes members subscriptions, money sent to National Treasurer, spending on printing of leaflets etc.

Bank account
The Branch Treasurer will maintain an account for the branch, and will be one of the signatories of that account.

IB Report
Each IB must contain a summary of branch income and expenditure.

Report to Conference
A report must be submitted to the preconference IB.

Members Subscriptions=
Half of all members subscriptions shall be sent to the National Treasurer to pay for national expenses (printing of paper etc). The other half shall be retained to pay branch expenses.

WSM Office Meeting Room

The Dublin Branches will pay half the rent of the office.

A donation will be sought from all non-WSM organisations which may be allowed to use the meeting room in the WSM office.


Updated Oct 2005


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